About Us

XAPHOS is a revolutionary SaaS management platform which automates workflows through the power of AI.

Welcome to XAPHOS, where we're revolutionizing SaaS management with the brilliance of artificial intelligence. Our mission is to empower businesses to take full control of their software subscriptions and optimize their operations like never before.

At XAPHOS, we are a team of tech enthusiasts, visionaries, and problem-solvers who understand the challenges that businesses face in managing their growing array of software subscriptions. With a passion for innovation, we've harnessed the power of AI to create a cutting-edge SaaS management solution that redefines the way businesses approach software management.

Our Promise

Leading with our guiding principles

XAPHOS was developed to make SaaS ecosystems more efficient and decrease cloud wastage. Our mission is to empower people and businesses to use digital resources more efficiently and enable a sustainable digital transformation

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Sustainability & Responsibility


Innovation & Leadership

Continuous Learning

Diversity & Collaboration

With XAPHOS you can

  • Boost cost efficiency by automating license tracking, subscription optimization and cost analysis.

  • Enhance data security and compliance by monitoring user access and tracking software usage.

  • Unlock actionable insights from real-time analytics and comprehensive usage reports to make data-driven decisions.

  • Streamline operations and workflows by automating routine tasks and maximize your team's resources.

XAPHOS is GDPR compliant and only hosted on servers in Germany. Except for yourself and, if necessary, our support engineers, nobody else has access to your data. This is made possible, amongst other technologies, by encrypting all our databases. See our privacy policy.

We take data security very seriously. Our team of engineers is therefore keeping XAPHOS as up-to-date as possible. We ship fixes and security updates at least once per day and update our server infrastructure almost as frequently.

We collect only user data necessary for our SaaS management services, including account information, software usage patterns, and subscription details. We may analyze aggregated and anonymized data to derive insights into software usage trends. This information helps us improve our services and offer better recommendations to our users.

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You can add or remove users anytime. Once you cancel individual users, you’ll be responsible for charges incurred for that billing period, but you won’t be charged again for those users.